Event Inspiration Archives

Golden Hour Photos

Posted on 2026-05-212026-05-19 by In the Booth

EVENT PLANNING

Golden Hour Photos

Every couple dreams of soft, glowing wedding portraits. You know the ones – those glowing images at sunset on Pinterest that get you lost in a wedding day daydream! Those dreamy images often happen during Golden Hour. Golden Hour is the short period before sunset or after sunrise. During this time, natural light looks warm, soft, and flattering. You’d be hard pressed to find a photographer without Golden Hour photos in their website gallery!

Golden Hour Photos create romantic skin tones and beautiful golden highlights. Additionally, they give wedding galleries a timeless and cinematic feel. However, these photos need thoughtful planning to work perfectly. It’s common knowledge that wedding day schedules often don’t run to plan. People are late, things go wrong and the schedule gets behind.

By working with your photographer and wedding planner, you can count on creating incredible Golden Hour Photos without feeling rushed.

IN THE BOOTH WEDDINGS

Talk to Your Photographer Early

Start discussing Golden Hour during your wedding planning process. Sunset times change throughout the year. Therefore, your photographer can recommend the best timing for portraits. Listen to their advice and work your wedding day schedule around this. Remember, the day will pass but you’ll have your photos forever. Some extra time worked into your schedule for Golden Hour photos is so worth it.

Summer weddings often have later sunsets. Meanwhile, winter weddings usually reach Golden Hour much earlier. Because of this, your timeline should match the season and venue location. You may need to be flexible to make everything work together. For example, a summer Golden Hour may mean dinner starting later for your guests as your reception arrival will be later after photos. How can you keep your guests fed and happy while they wait?

Your photographer has most likely been to your venue before. Ask their advice for the best locations on property to capture Golden Hour. When couples trust their photographer’s advice, the results are always worth it!

Build Extra Time Into Your Timeline

Wedding days move quickly. Family photos, speeches, and dancing can fill your schedule fast. Therefore, adding breathing room is extremely important. Instead of rushing portraits, schedule dedicated time for Golden Hour Photos. Even 15 minutes can completely transform your wedding gallery.

If Golden Hour falls later, perhaps schedule 15 minutes with your photographer outdoors after the reception has started. Many couples hesitate to leave guests during the reception. However, your photographer will be conscious of this and keep things moving. They also give couples a quiet moment together. Pause, breathe, and enjoy your wedding day sunset together.

Stay Flexible During Sunset

Light changes quickly over minutes and even seconds. Weather conditions will also effect Golden Hour photos on your day. The movement of the light means no two photos will be the same and your photographer will use this to your advantage.

Be prepared to be flexible and be ready to move! If your photographer says “quick!”, there’s a reason why. They’re trying to capture that perfect light and sunset waits for no one!

Choose the Right Locations

Be practical about your locations for your Golden Hour photos. If you’re in love with a beach sunset image, your photographer won’t be able to recreate this for you in a rainforest setting. It’s important to work with your available landscape and not against it.

You might have a particular idea in mind for your photos, but let your photographer lead the way. Your idea may not necessarily work well with the available light. Be prepared to hustle to where your photographer places you. Asking questions takes up valuable time when the sun is setting – just trust and go!

Capture Golden Hour Candids With Guest Cam

In the Booth’s Guest Cam always gets a work out during Golden Hour! It’s a great activity to keep guests busy while you’re off having your photos taken. Guests often get a bird’s eye view of your reception or photo time and some of the most beautiful candid pictures will be waiting to surprise you on your USB folio.

Let your guests know via your invitation that Guest Cam will be available so they can download the app and be ready to go. Trust us – once one guest gets snapping, that’s all it takes! Their printed photos make the perfect keepsake if you’re looking for a way to keep costs down too.

Budget Catering Ideas

Posted on 2026-05-192026-05-19 by In the Booth

EVENT INSPIRATION

Budget Catering Ideas

Without a doubt, one of your largest invoices for your wedding or event will be for catering. Feeding people is just expensive, full stop. Eating and drinking at weddings and events go hand in hand! Guests arrive and they’re almost instantly looking for food and water!

In addition, you know what’s more expensive than feeding a few people? It’s feeding a lot of people! The average wedding guest list is approximately one hundred people. Imagine if each guests takes three canapés – that’s a bill for 300 canapés. You can see how costs can add up quickly.

Today on the blog we’re looking at the best ideas we’ve seen for keeping catering within budget. With some small sacrifices, you can keep your catering bill under control and guests’ bellies full too. Remember to Google suppliers in your local area to keep delivery costs down and support your local small businesses!

EVENTS WE BOOTH AT

Wood-fired Pizza

Pizza is a fantastic catering option for feeding a crowd on a limited budget. Most pizza trucks will keep making pizza until your crowd stops eating. Some even offer dessert pizza options so you can kill two birds with one stone. All you’ll need is some outside space for the crew to set up. Don’t forget your guests will need to visit the pizza truck themselves to be served so just allow time for this in your evening’s schedule.

BBQ Buffet

A BBQ buffet can cut down on costs but keep bellies full. Most BBQ offerings will involve a buffet where the food keeps coming out and guests can visit the buffet to serve themselves. Just remember to chat about the details such as serving ware and table clearing. You may be able to hire additional wait staff to clear tables but just remember this may not be included. Cleaning up after buffet can be a task in itself so you may require extra helpers.

Taco Bar

Mad about Mexican? You and most people! A taco bar is an easy and inexpensive way to feed your mob. Chicken, beef or pork fillings can be kept warm in slow cookers for guests to serve themselves into warmed taco shells or wraps. Other items for your tacos such as cheese and lettuce are budget friendly and can be bought in bulk cheaply at places like Costco. A taco bar gives an interactive buffet vibe. A few corn chips on the side and – ole!

Grazing Table

Grazing tables can be a fantastic way to feed your crowd. Guests can pick and choose their favourites and there’s way more variety than “chicken or fish”. Grazing tables are fantastic as a substitute entree or dessert. There’s so many ways they can be themed to suit. From cheese to cannoli there’s literally endless ways to create a delicious grazing table that will keep guests coming back for more.

Dessert Night

If your budget is tight, consider starting your event a little later. Clearly communicate on your invitation that the event is for dessert only. Dessert is such a fun way to spoil your guests without the expense of a full sit down meal. DIY a pavlova bar or gelato station. If dessert only has opened up your budget, splurge on an ice cream truck or other dessert supplier to do the worrying for you!

Soup Buffet

There’s nothing better to fill people up and keep things under budget than some delicious soups. This is a great option especially if your event is in winter. Put out some bowls, spoons and baskets piled high with crusty bread and let your guests go to town! There’s so many options for soups available or ask your friends and family to pot luck and bring their favourite along in a slow cooker.

Wedding Planning Events

Posted on 2026-05-072026-05-07 by In the Booth

WEDDING PLANNING

Wedding Planning Events

Planning a wedding feels exciting, but it can also feel overwhelming. Thankfully, attending a few helpful events can make the process much easier. These events are designed connect couples with experienced suppliers, fresh ideas, and practical planning advice.

Wedding expos remain one of the most popular planning events. These large showcases feature venues, photographers, florists, entertainers, and In the Booth in one location. Additionally, couples often enjoy live demonstrations, fashion parades, and exclusive event discounts. Instead of searching online for hours, couples can meet suppliers face-to-face and compare services quickly.

Venue open days also offer valuable planning inspiration. During these events, venues display ceremony setups, reception styling, and catering options. Furthermore, couples can explore the space while speaking directly with venue coordinators. This experience helps couples visualise their wedding day more clearly.

Bridal workshops and planning seminars continue growing in popularity as well. These smaller events focus on practical advice and current wedding trends. For example, couples may learn budgeting tips, timeline planning strategies, or styling techniques. In addition, many workshops encourage questions and personal interaction. You’re sure to depart leaving more organised than when you arrived!

Local wedding markets create another exciting opportunity for engaged couples. These relaxed events often feature boutique suppliers, handmade products, and creative services. Meanwhile, couples can discover unique ideas that larger expos sometimes overlook. This personal approach helps couples create weddings that feel authentic and memorable.

Online wedding events also provide convenient planning support. Virtual expos, supplier showcases, and live-streamed Q&A sessions allow couples to research from home. As a result, busy couples can continue planning despite packed schedules.

Every wedding planning event offers different benefits. However, each one helps couples gain inspiration, confidence, and valuable industry connections. Most importantly, these events transform wedding planning into an enjoyable and memorable experience.

IN THE BOOTH WEDDINGS

Bridal Expo

You’ve probably heard of this one! Most major cities will host bridal expos every few months. Smaller areas may hold a yearly event. Google wedding expo organisers in your area. Wedding expos are often linked to bridal magazines or other advertising initiatives. Wedding expos are fantastic for wedding planning because you can see, touch and chat with prospective vendors.

Venue Open Day

Venue open days are usually more intimate and specific to the venue at hand. These can be great to visit before you book your venue to find out more but also afterwards. Venue open days will have a more personal feel and you will be able to chat with their staff about the specifics of your day. View their event spaces in more detail and suppliers are usually the venue’s preferred team.

Tasting Dinner

Tasting dinners are hosted by venues as an opportunity for their couples to test out their menu and make those tricky decisions! Plan a lovely evening out with your betrothed to lock in some menu decisions your coordinator is probably chasing you for! A tasting dinner will often have the opportunity for you to chat with the chefs themselves and ask any specific questions,

Workshop

A creative workshop can be fantastic to help solidify your wedding planning. Florists, cake makers and more are all known for running simple workshops to help you with ideas and options. Slightly less fun perhaps, but a budget workshop can remove a lot of stress from wedding planning and ensure yourself and your partner are on the same page when it comes to wedding expenditure.

Wedding Market

If you live outside of the big smoke, a wedding market can bring a hometown and more relaxed feel than a inner city wedding expo. Wedding markets are more likely to have some items for sale such as napkins, centrepieces or other styling options. Buying handmade and local is more important than ever and you’re sure to meet some amazing small business at your local wedding market.

Venue Tours

Don’t be afraid to request a venue tour! You’re sure to receive some one on one time with the venue coordinator and trust us, there’s no one more qualified to help with your wedding planning questions! They will have seen it all; what ideas work and what don’t. Remember to trust their experience – they only want the best possible outcome for your day.

Seating Chart Ideas

Posted on 2026-04-162026-04-16 by In the Booth

EVENT INSPIRATION

Seating Chart Ideas

Your wedding seating chart sets the tone before guests even find their tables. It is much more than a list of names. Instead, it becomes part of your overall styling and guest experience. As guests arrive, they naturally gather to find their allocated seat. Therefore, this moment offers a perfect opportunity to create something memorable and personal.

Traditionally, seating charts follow a simple printed format. However, modern weddings invite more creativity and personality. Couples now use this detail to reflect their theme, tell their story, or surprise their guests. For example, a well-designed seating chart can double as decoration and even entertainment.

Beyond practicality, seating charts offer a chance to showcase your wedding style. Whether you prefer elegant, rustic, modern, or playful, it can be anything you want it to be. Furthermore, it allows you to incorporate meaningful details that connect to your relationship or wedding theme.

At the same time, flexibility remains key. Different venues, guest counts, and layouts all influence your approach. Consequently, there is no one-size-fits-all solution. Instead, the best seating chart balances function with personable creativity. Check out the below to get you started!

IN THE BOOTH WEDDINGS

Keep it Classic

Ideas are great but can also be overwhelming. An easy to read, stunning seating plan will make a classic statement and allow your guests to quickly and easily find their seats. Check out Officeworks for large format poster printing which you can then mount on foam core. Or, paint a piece of play cut to size in your choice of colour and get Cricut happy with your guest list!

Go Unique

The rules are there ain’t no rules. It’s your day, your way. Your seating chart is only limited by your imagination. From song lyrics to objects that communicate who you are as a couple, the sky’s the limit. Check with your venue for any space limitations and make sure you run any out-of-the-box ideas past them first. Sun, wind and rain can all cause unexpected effects!

Choose a Theme

Choose a fun item that can be repeated uniquely for each table. Mini bottle of your favourite tipples such as the below are super fun. Then there’s photos of you at different ages i.e. Table 5 would have photos of you at five years old. We’ve seen lego people, stuffed animals, movies and records. Think about what’s important to you as a couple and play around with it.

Go Luxurious

Your seating chart will usually have pride of place at the entrance to your reception and sets the tone. Candles, flowers and other items will create an extravagant feel for your day and cause your guests to take pause on the way into the room to drink it in. Chat to your florist about ideas and don’t forget ceremony flowers are the perfect thing to repurpose for your reception entrance.

Make it Fun

How about a seating chart that carries through to your table numbers? For example, the wedding below used DVD cases of their favourite movies as table numbers to tie in with their seating chart. Throw in some movie trivia and you’ve got guest entertainment as well! Plus, if you need to call a table to dinner, calling out ‘Pulp Fiction’ is so much more fun than ‘Table 6’!

Custom Sunnies

Sunglasses have been a favourite gift idea for guests at weddings for a while now and for good reason. They’re inexpensive and they’re just plain fun. Find them in every shape and colour of the rainbow. Customise further by roping in that crafty friend with a Cricut! Best of all? They double as a photo booth prop. This gorgeous custom stands takes it to another level!

Rainy Wedding Day

Posted on 2026-04-022026-04-09 by In the Booth

WET WEDDING DAY PLANNING

Rainy Wedding Day Ideas

You’ve woken up to rain on your wedding day. First, allow yourself a few minutes to deal with the understandable disappointment. We get it. A rainy wedding day can feel stressful at first. However, it often creates unexpected beauty and unforgettable moments. Now you’ve allowed yourself a moment, change your mindset. It’s your wedding day and it’s going to be gorgeous, no matter what! You’re marrying the love of your life, and that’s always going to make a perfect day. With the right mindset, you can turn a rainy wedding day into something magical.

No, we’re not going to break into song with Alannis Morrissette! But we are going to encourage you to accept the weather and shift your perspective. Rain symbolises good luck and new beginnings in many cultures. Therefore, it can add deeper meaning to your celebration. Instead of worrying, embrace the atmosphere and stay present.

RAIN OR SHINE WEDDINGS

Your photographer will be happy

Yep! A skilled photographer will be excited about the addition of rain. Sure, it comes with it’s challenges but if the couple has an awesome attitude, the photographer will know it’s an awesome opportunity. Rainy day wedding photos are just fun, full stop. Think brollies, gum boots, moody skies and puddles. The light on rainy days is also more even and can have a unique glow. Trust your photographer and run with their ideas!

Always have a back up plan

Of course there will be certain things that are more challenging. For example, your outdoor ceremony. Chat to your local marquee hire about the situation and find out some options. Ask how close in advance you can book. Check different sizes and availability. Reach out to all your vendors and ask for their recommendations and experience regarding the weather. No doubt they have attended a wedding previously at your venue.

Tell your guests to have fun with it

Instead of their normal shoes, send out a Wet Wedding Update once you’ve settled on your Plan B. Encourage your guests to pick out their favourite gumboots instead of their ‘fancy’ shoes! Suggest a change of clothes in case disaster strikes. Many friends and family will ask how they can help. Save yourself the cost of clear umbrellas and ask if your guests would be so kind as to bring their own clear ( or white or rainbow!) umbrella along.

Rainy day wedding gifts

Your defer to Plan B will most likely be close to your wedding day. As part of your back up, purchase some very inexpensive clear ponchos from Temu or Amazon to hand out to guests. It will keep their outfits looking tip top. After all, most people are more comfortable dry than wet in their good clothes! Another very inexpensive idea is a small towel to dry off any damp spots. Find some at Kmart for next to nothing in a rainbow of colours.

Hot Chocolate Station

Rainy weather always brings out the feels for a hot drink, even in summer. Consider adding a simple hot chocolate station to your day. Guests could make their own hot chocolates using sachets and a urn while you’re off having photos. Add a packet of scotch finger biscuits and Nan will be happy as a clam! Your venue may be able to assist with this idea or ask a trusted family member if they would consider handling things as their gift.

Be inspired!

Keep those rainy wedding day thoughts positive! Make a Plan B Pinterest board of all your ideas. Watch the movie ‘About Time’ with Rachel McAdams and Domhnall Gleeson – there’s no better rainy day wedding scene! Chat to your wedding party about your plans and get them on board to dream up ideas with you. Last but not least, a wedding day is known as ‘tying the knot’. It’s common knowledge that a wet knot is even stronger!

Father’s Day Photobooth

Posted on 2025-08-212025-08-20 by In the Booth

FATHER’S DAY 2025

Father’s Day Photobooth Hire

A Father’s Day photobooth session is the perfect chance to slow down, celebrate, and create memories with the man who means so much to you. While gifts and family meals always play a big part in the day, nothing captures the spirit of the celebration quite like a Father’s Day photobooth. A photo booth brings families together, sparks laughter, and provides a keepsake that lasts long after the day ends.

CHECK OUT SOME SAMPLES

Why a Father’s Day Photobooth is Special

Year after year, families look forward to adding another photo booth memory to their Father’s Day collection. Much like a time capsule, a yearly photo shows how the kids have grown and the family has evolved. Unlike posed studio portraits, a photobooth captures candid expressions and genuine moments. Dads, who can sometimes be camera-shy, rarely resist the fun of a booth. Dad becomes part of the memory rather than as all too often standing behind the camera!

Building a Collection of Father’s Day Memories

One of the most rewarding traditions families start with a Father’s Day photobooth is creating a yearly photo series. Each image acts as a timestamp, a snapshot of that particular year. Children may be missing teeth one year, taller than Dad the next, and grown with their own families years later. Through it all, the photos tell a story of love, laughter, and togetherness.

Transitioning from one year to the next, our customers often comment on how much they look forward to the booth. At events across the country, In the Booth attends many Father’s Day celebrations. Customers return excited to step back inside, knowing they’ll walk away with another memory to add to their growing collection. This consistency makes the booth more than just entertainment—it becomes part of the tradition itself.

Making Photos Fun for Dad

We all know dads aren’t always the easiest to photograph. Often, they prefer being behind the scenes rather than in front of the lens. However, when faced with the playful environment of a photo booth, even the most reluctant dad gets involved. The booth provides a relaxed, pressure-free setting where the focus is on fun rather than formality. Props, instant prints, and the chance to be silly take away any hesitation. As a result, families walk away with authentic photos that show Dad at his best—happy, relaxed, and enjoying time with loved ones.

A Gift that Keeps Giving

Another reason a Father’s Day photobooth is so meaningful lies in its lasting impact. While breakfast in bed or a new tie is appreciated, photos provide something different. They capture the day itself, allowing families to relive those feelings every time they flip through their collection. Printed strips slip easily into albums, frames, or even Father’s Day cards. Digital copies can be shared with relatives or saved for milestone celebrations later in life. In every format, the photo becomes a priceless reminder of the bond between family.

Father’s Day Events and Community Spirit

Across Australia, Father’s Day events bring communities together, and photo booths often sit at the heart of the action. In the Booth regularly partners with venues, schools, and local councils to deliver memorable experiences. Families gather not only to celebrate Dad but also to enjoy time together in a shared space. The booth becomes a gathering point where dads, mums, grandparents, and kids all pile in for a shot! Transitioning from one group to the next, the booth captures a tapestry of family connections that makes Father’s Day truly unique.

Create Your Tradition This Year

If you haven’t started your yearly tradition yet, Father’s Day is the perfect time to begin. Step inside a Father’s Day photobooth, pull Dad in (maybe against his will at first!) and capture the moment. Next year, you’ll be glad you did. Over time, the collection will grow into something irreplaceable—an album of smiles, silly faces, and heartfelt memories that tell your family’s story.

So this Father’s Day, don’t let the moments slip by. Celebrate with laughter, celebrate with love, and most importantly, celebrate with photos. Because no matter how many years pass, those photobooth memories will always remind you of just how special your Dad really is.

Barbie Themed Event Ideas

Posted on 2025-08-142025-08-06 by In the Booth

HI BARBIE!

Barbie Themed Event Ideas

Barbie has remained an icon of style, fun, and empowerment for generations. Therefore, it’s no surprise that Barbie-themed events have surged in popularity. Whether it’s a birthday party, a bridal shower, or a corporate event, a Barbie theme promises a vibrant atmosphere filled with nostalgia and glamour. However, creating the ultimate Barbie experience requires plenty of ideas for decorations, costumes, and of course, a splash of Barbie magic! Check out some of our favourite Barbie themed event ideas on today’s blog!

PARTY PHOTOBOOTH HIRE

Barbie Themed Event Decorating

To begin with, theming the event space is crucial. Pink, being Barbie’s signature colour, sets a foundation that will communicate the theme quickly to guests! Shades of pastel, hot pink, glittery silver, and classic white will elevate the space and make sure things aren’t TOO pink! For instance, a pink carpet entrance can instantly give guests the feeling of stepping into Barbie’s Dreamhouse. Additionally, balloon garlands in ombré pink hues can be used to frame photo booths, dessert tables, and entryways. A separate photo station for Guest Cam can be a great way to let inspiration run wild!

In the same vein, oversized props such as Barbie cars, fashion accessories, and even a “Malibu Beach” corner with inflatable palm trees will enhance the immersive experience. For indoor spaces, acrylic furniture, pink neon signs, and sequin tablecloths will maintain that chic Barbie vibe. Outdoors, consider setting up a poolside area with pink loungers and a Palm Springs vibe to transform the space into a Barbie summer getaway.

Barbie box effects are super fun in theory but don’t forget to consider your lighting for photos. A box creates a naturally dark environment that will cast shadows on guests’ faces. A photo booth with professional lighting can remove the risk of disappointment of low quality photos. You’ve also got the problem of all the photos ending up on guests’ mobile phones and trying to contact everyone for copies! With the booth, everything is taken care of and everything captured will be supplied to you safely in one of our beautiful USB folios. The booth creates it’s own ‘barbie Box’ effect with our hot pink or baby pink backdrop. Or maybe you’d like to off-set all the pink with some silver sparkles?

Barbie Themed Event Photo Booth

Of course, the event wouldn’t be complete without the perfect Barbie-inspired attire. Guests should be encouraged to dress in their best Barbie looks, which can range from glamorous to playful. Classic Barbie outfits such as the 1959 black-and-white swimsuit or the quintessential pink power suit are always crowd-pleasers. On the other hand, can you go wrong with Malibu Barbie, poolside ready in her bikini? The beauty of Barbie is that countless career personas present an opportunity for creative costumes. Guests could arrive as Astronaut Barbie or Doctor Barbie reflecting Barbie’s legacy of inspiring ambition in little girls worldwide. For group events, “Squad Goals” Barbie themes allow friends to coordinate matching outfits. Pink workout gear for Fitness Barbie or glittering gowns for Hollywood Barbie come to mind!

Let’s not forget Ken – after all, he is Ken-ough! Ken-inspired outfits should not be overlooked. Hawaiian shirts, pastel polos, or retro roller-skating looks will provide a playful twist for male guests.

Props are where the Barbie theme comes even more alive and fun. Glittering tiaras, oversized costume jewellery, and custom name necklaces will complete the Barbie look. Additionally, themed props such as toy microphones and plastic hairbrushes can be provided at the entrance to encourage playful interactions throughout the event. We loved the addition of Barbie themed visors for guests at the above event!

Barbie Themed Event Activities

While décor and costumes are essential, interactive experiences will keep guests engaged. For example, a Barbie-themed beauty bar offering pink nail polish, glitter tattoos, or hair styling stations can be set up. Likewise, a DIY Barbie fashion workshop, where guests decorate miniature Barbie outfits or design doll-sized accessories, brings out everyone’s inner fashionista.

To tie everything together, the food and drinks menu should reflect the theme. Pink lemonade served in champagne flutes, cotton candy towers, and Barbie silhouette cookies will be visually stunning and on-brand. Meanwhile, signature cocktails with fun names like “Malibu Barbie Martini” or “Dreamhouse Spritz” will keep the adults entertained.

In conclusion, a Barbie-themed event provides endless possibilities for creativity, nostalgia, and fun. By thoughtfully designing the space with vibrant décor and interactive experiences, your event is sure to be an unforgettable “Barbie World” celebration. From pink backdrops to stylish outfits, every detail contributes to a glamorous experience that Barbie herself would surely approve of.

Outdoor Event Planning

Posted on 2025-07-242025-08-06 by In the Booth

EVENT PLANNING

Outdoor Event Tips

Planning an outdoor event or wedding brings a unique sense of magic and freedom that indoor venues often can’t match. From lush gardens to scenic vineyards or that Instagrammable beach wedding, outdoor locations use nature as the picture-perfect backdrop. Even the simplest setup feels breathtaking with a sunset behind you.

However, successful outdoor planning requires more than just picking a pretty spot. You need to consider the season, weather patterns, terrain, and accessibility. While sunshine may bless your day, a sudden downpour or gusty wind could throw your plans off track. Because of this, creating a solid Plan B is not optional—it’s essential. You also need to think about logistics: power sources, guest comfort, sound systems, and even insect control.

Fortunately, with the right preparation and a clear vision, outdoor events can unfold seamlessly. From lawn games and food trucks to sunset lighting and alfresco dining, the options feel endless. Ultimately, planning an outdoor event involves a mix of creativity, strategy, and flexibility. By embracing the unexpected and staying grounded in the details, you’ll craft an experience that’s not only beautiful but truly memorable.

CHECK OUT OUR EVENTS

Power

Don’t get us wrong, candle light is gorgeous but it won’t run the catering equipment, music, lighting or the photo booth! We’ve put power first because it is THE most common issue we experience at events. Running an event uses a lot more power than your average household. Add heating and fancy lights into the mix and you’ll be blaming the pie warmer for all your troubles! Make a list of all items at your outdoor event that will draw power and get a professional opinion BEFORE guests are being served partially frozen sausage rolls.

Surface

Consider the surface your guests will be walking and sitting on. Heels sinking into the grass, muddy formal clothes and wet bottoms are just the beginning! All of those things can be worked around with a little outdoor event planning. Pre-warn your female guests about their footwear prior to the day. Provide high heel protectors on arrival as a gift. Leave some neatly folder towels around for drying off dewy chairs. A gift of flip flops means your guests can leave any muddy shoes outside and keep your reception space clean.

Space

How much space do you have to play with for your outdoor event? Create a floor plan just as you would if your event was being held indoors. Place furniture, back of house areas such as food prep or food trucks and guest tables. Now measure that out in the backyard and check things like there being enough space between chairs. If you’re hiring a marquee, it can be difficult to envision the end result until the marquee is there on the day. A can of chalk spray paint and your backyard can help you plot everything out in advance to ensure a perfect fit.

Bathrooms

Make sure you bathroom facilities are well signed and lit. You don’t want your guests stumbling around at night trying to locate the loo! Make sure they’re not too far from the main guest area, within reason. Most hired bathrooms come with supplies but not an attendant to manage it. A lot of people are going to be using your hired bathrooms in quick succession. It may be worth hiring someone to monitor the bathrooms and ensure they remain clean and stocked.

Wind

Wind is the sneaky guest no-one invited! Outdoor event planning tends to be focused on rain but wind can be just as problematic. Everything you include in your event should be able to be well secured in case of wind. Even large items needs to be safely secured for safety reasons. Fabric signage, arbours and flowers are no match for a windy day. If you’ve hired professionals you’ve got nothing to worry about. They have seen wind in all it’s power and will come prepared!

Plan B

Rain is the dreaded subject no outdoor event planner wants to deal with but has to face. Plan A is for your event to go ahead outdoors, absolutely! But if you wake to less than ideal weather on the day, your Plan B is going to be your best friend. Instead of panic, everyone will know what to do and where to be. A marquee on standby is the best way to remove stress from your outdoor event. If you’ve hired a venue, talk to them during your planning process and decide together on your preferred Plan B.

Why Guest Cam is better than Instax

Posted on 2025-07-172025-05-22 by In the Booth

EVENT INSPIRATION

Wedding Guest Cam or Wedding Instax?

Wedding Instax or Guest Cam? We’re breaking down the features of both services on the blog today. Be forewarned, we’re Team Guest Cam – for obvious reasons! When Guest Cam was designed way back in 2015, we’d already been in the wedding industry for six years. We saw couples over and over again trying to make the disposable camera, or wedding Instax, work. Spoiler alert: it just didn’t.

We can guarantee no wedding day is spot-on perfect. There are things that won’t go quite right or run smoothly. The first point is acceptance! The second point is to plan, plan, plan. The magic is in the details. The most unexpected things can cause hiccups on your day. Instant cameras may seem like a pretty small hiccup but if you’ve paid for an item and you’re looking forward to the photos, it can be heartbreaking when it doesn’t work out.

We saw contact issues with disposable and Instax wedding cameras which we’ll detail below. So we set about designing a feature that would give all the fun of a polaroid camera without any of the wedding day stress.

Camera Cost

Instax cameras are expensive! One camera is not enough to satisfy a crowd of wedding guests. You’ll have cries of “where’s the camera” if you don’t provide multiple Instax wedding cameras – preferable one per guest table. With ten tables and roughly $100 a camera, you’re at $1000 before you even start. And we haven’t talked about film yet….

On the flip side, Guest Cam is fully included in your photo booth hire package. This means unlimited instant prints from both the photo booth itself AND Guest Cam prints. Your guests can go to town and you won’t be adding the film bill in your head from the bridal table. Every guest with a device has the fun in their hands.

Image Quality

Sure, Instax wedding cameras have that polaroid appeal. However more often than not the photos simply don’t work out. You’ll get black photos or lighting that wipes out your guests’ faces. Incorrect placement under a reception venue downlight will have your photos looking more Halloween than wedding!

Guest Cam print quality is dictated by your guests’ device. With smart phone camera quality improving literally by the day, photos from your phone are guaranteed to be better quality than Instax. Your phone will automatically make adjustments for differing lighting situations that Instax isn’t capable of.

Digital Copies

As fun as vintage polaroids are it can be frustrating to not have digital copies. We live in a digital world and social sharing, email and texting are all part of our landscape. Guests absolutely love sharing their digital photos on the fly from special events.

Guest Cam means not only do they have a printed copy but they retain their digital copy as well. This allows freedom to print out favourite images. later and the flexibility of larger sized files. Yes, you can snap a digital photo of an Instax print. However the quality will be questionable at best.

Unlimited Prints

This one’s a biggie. Film for Instax wedding cameras can easily overtake your bill of the cameras themselves. Film cartridges take around 10 shots which works out to around $1.50 a photo! Trust us when we say ten prints won’t take two seconds once your guests get a hold of the camera. In this day and age we’re used to our phones letting us take as many photos as we want. Gone are the days of having to preserve our precious 24 shots on film! Guests tend to get pretty snap happy – after all, they’re not paying your film bill.

In comparison, Guest Cam will print away all night and you know the cost is set. Your all-inclusive booth hire includes as many Guest Cam as your guests can snap during your hire.

Film Reloading

Weddings are hectic affairs. Guests are excited and they’re consuming a few drinks! What may seem simple in regards to replacing Instax film cartridges can get very complicated. If guests haven’t used an instant camera before, they’ll struggle to know what to do. We’ve seen wasted film and broken cameras. It can all turn into a very expensive exercise.

Meanwhile, your photo booth attendant will be on hand for anything your guests need to know about Guest Cam. If they go crazy, printer paper will be seamlessly replaced. If they don’t know how to access our app, our attendant will happily give any guest a live demo.

Oh yeah..and the photo booth!

If it’s a vintage experience you’re searching for with Instax wedding or Polaroid cameras, our booth will deliver. Remember, it’s not just Guest Cam your guests get to enjoy when you hire your photo booth from In the Booth.

Guest Cam comes part and parcel with our entire photo booth. We can guarantee 100% that the fun found in a photo booth simply can’t be found with Instax wedding cameras. The sleek automation of the booth means guests can focus on the most important thing -having fun with each other. No responsibilities, no broken equipment and no cares. Just endless fun and endless memories from one of the most special days of your life.

Sparkler Exit: How To!

Posted on 2025-06-262025-05-21 by In the Booth

EVENT INSPIRATION

How to plan a Sparkler Exit for your wedding

There’s something undeniably magical about ending your wedding night with a sparkler exit. As the sky darkens and your celebration winds down, this glowing farewell creates a perfect, photographer-worthy finale. Not only does it add a burst of excitement, but it also invites your guests to share in one last unforgettable moment. With golden lights twinkling all around, you and your partner are sent off into your new life together.

Sparkler exits have quickly become a favorite among modern couples, and it’s easy to see why. They’re fun, festive, and incredibly photogenic. More importantly, they bring everyone together for a final celebration before the night ends. Sometimes wedding exits can be a bit of an unorganised affair with no official goodbye. Sparklers turn the moment into a celebration of its own.

Of course, planning a sparkler exit takes more than just buying a few boxes of sparklers. Timing, location, and weather all play essential roles. You’ll want to coordinate with your photographer and venue to ensure everything goes off without a hitch. From choosing the right type of sparkler to organising your guests, a little preparation goes a long way.

In this blog, we’ll guide you through everything you need to know to create the perfect sparkler exit. So, if you’re dreaming of a magical, light-filled ending to your big day, you’re in the right place. Let’s get started and spark some ideas!

WEDDINGS

Buy the big ones!

You definitely want the extra large sparklers for maximum effect and burn time. The little ones are good for a birthday cake but you don’t want them flaming out before the bride and groom appear! The long sparklers give you much more to play with and greater effect. Guests can also raise them higher for an archway effect as the bride and groom pass through.

Displaying your sparklers

Here’s a little secret about distributing sparklers. They’re hard for guests to grab! Our best advice is some large metal pails filled partway with sand. The sparklers will stand up in the pails beautifully and it will be easy for guests to grab their individual sparkler quickly. Place the pails directly in the path of where guests will pass through and have a Sparkler Attendant ready to help to make it faster.

Light me up

This is not the time for matches or an old gas flicker you grabbed from the second drawer at home. Buy at least half a dozen brand new gas fire lighters or “flickers” and have them fully tested and ready to go. These items are also easily misplaced at weddings so ensure the person in charge of your sparkler exit knows where they are and who they’re to be handed out to.

Appoint a sparkler coordinator

Yep, you heard us right! It’s essential someone is in charge of your sparkler exit and knows what’s going on. You need someone you can trust who knows what is going to be happening, what time and who needs to be where. Good organisation is essential for a sparkler exit or the magic will be lost in disorganisation. Not to mention your photographer will struggle to get a cohesive picture.

Have multiple lighting assistants

This is a big one. If you leave the sparkler lighting up to one person or trust guests to light each other’s the result will be a mistimed mess – trust us on this! The trick is to have your guests organised into two roughly even lines. Your lighting assistants then space themselves evenly along each line and light every few sparklers. The guests in between then light each others. The result will be a sparkler exit that’s lit quickly with all guest sparklers burning at the same time for maximum effect.

Polite requests

These are not photos you want Uncle Dan capturing on his iPad. Leave these special photos to the professionals. To coordinate this, have your MC make an announcement prior to guests being invited outside. Politely request that all guests take part in the exit rows or steer clear of the end of the sparkler tunnel to make way for your photographer. Your photographer does not want to be juggling getting the magic shot while avoiding Uncle Dan and his iPad!

Download our Wedding Sparkler Exit Success Guide!

ITB Wedding Sparkler Exit Guide Download