Event Inspiration Archives - In The Booth

Sparkler Exit: How To!

Sparkler Exit: How To!

EVENT INSPIRATION

How to plan a Sparkler Exit for your wedding

There’s something undeniably magical about ending your wedding night with a sparkler exit. As the sky darkens and your celebration winds down, this glowing farewell creates a perfect, photographer-worthy finale. Not only does it add a burst of excitement, but it also invites your guests to share in one last unforgettable moment. With golden lights twinkling all around, you and your partner are sent off into your new life together.

Sparkler exits have quickly become a favorite among modern couples, and it’s easy to see why. They’re fun, festive, and incredibly photogenic. More importantly, they bring everyone together for a final celebration before the night ends. Sometimes wedding exits can be a bit of an unorganised affair with no official goodbye. Sparklers turn the moment into a celebration of its own.

Of course, planning a sparkler exit takes more than just buying a few boxes of sparklers. Timing, location, and weather all play essential roles. You’ll want to coordinate with your photographer and venue to ensure everything goes off without a hitch. From choosing the right type of sparkler to organising your guests, a little preparation goes a long way.

In this blog, we’ll guide you through everything you need to know to create the perfect sparkler exit. So, if you’re dreaming of a magical, light-filled ending to your big day, you’re in the right place. Let’s get started and spark some ideas!

Buy the big ones!

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You definitely want the extra large sparklers for maximum effect and burn time. The little ones are good for a birthday cake but you don’t want them flaming out before the bride and groom appear! The long sparklers give you much more to play with and greater effect. Guests can also raise them higher for an archway effect as the bride and groom pass through.

Displaying your sparklers

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Here’s a little secret about distributing sparklers. They’re hard for guests to grab! Our best advice is some large metal pails filled partway with sand. The sparklers will stand up in the pails beautifully and it will be easy for guests to grab their individual sparkler quickly. Place the pails directly in the path of where guests will pass through and have a Sparkler Attendant ready to help to make it faster.

Light me up

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This is not the time for matches or an old gas flicker you grabbed from the second drawer at home. Buy at least half a dozen brand new gas fire lighters or “flickers” and have them fully tested and ready to go. These items are also easily misplaced at weddings so ensure the person in charge of your sparkler exit knows where they are and who they’re to be handed out to.

Appoint a sparkler coordinator

Yep, you heard us right! It’s essential someone is in charge of your sparkler exit and knows what’s going on. You need someone you can trust who knows what is going to be happening, what time and who needs to be where. Good organisation is essential for a sparkler exit or the magic will be lost in disorganisation. Not to mention your photographer will struggle to get a cohesive picture.

Have multiple lighting assistants

This is a big one. If you leave the sparkler lighting up to one person or trust guests to light each other’s the result will be a mistimed mess – trust us on this! The trick is to have your guests organised into two roughly even lines. Your lighting assistants then space themselves evenly along each line and light every few sparklers. The guests in between then light each others. The result will be a sparkler exit that’s lit quickly with all guest sparklers burning at the same time for maximum effect.

Polite requests

These are not photos you want Uncle Dan capturing on his iPad. Leave these special photos to the professionals. To coordinate this, have your MC make an announcement prior to guests being invited outside. Politely request that all guests take part in the exit rows or steer clear of the end of the sparkler tunnel to make way for your photographer. Your photographer does not want to be juggling getting the magic shot while avoiding Uncle Dan and his iPad!

Download our Wedding Sparkler Exit Success Guide!

Rainy Day Wedding Ideas

EVENT INSPIRATION

Rainy Day Wedding Ideas

We’ve been in the wedding industry for over sixteen years and those years have taught us a thing or two! First and foremost, when it comes to events, be prepared for everything. There’s nothing like the war stories shared by wedding vendors about their past events! Professional vendors always have a Plan B in place, but it’s important that our customers are on board with a Plan B too.

It goes without saying, we all want Plan A. We all dream of a sunny day – couples and vendors alike! A sunny day is easier for photographers, hair and makeup and yes – even the photo booth! Unfortunately we don’t always get what we ordered when it comes to weather. The first part is acceptance; accepting that the weather may not be perfect and planning accordingly. The second part is realising that rain, hail or shine, your day can still be perfect in every way.

Clear Umbrellas

Rainy Day Wedding

Our #1 lifesaver. Not all rainy day weddings are total wash outs. Some may just experience a light shower. Wedding guests won’t always come prepared and, even if they do, your Grandad’s massive Bunnings umbrella may not be welcomed by your photographer! The classic clear umbrella allows minimal disruption to your wedding photos and adds a cohesive effect to your rainy day wedding ceremony. Bets of all, they’re budget friendly. Make sure you check Facebook Marketplace for gently used umbrellas as well!

Clear Marquee

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No doubt, a clear marquee will add extra expense to your budget. However what it adds in dollars it will remove ten-fold in stress. Consider enquiring for quotes for clear marquees close to your wedding day if it looks like weather could dampen proceedings. A clear marquee is the Big Daddy to clear umbrellas and may be a consideration if it’s expected to be quite wet. Guests won’t need to. manage umbrellas (and their run-off). Your photography will be unobstructed as the marquee will still let in plenty of natural light.

Bring the Outdoors Indoors

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It can be pretty disheartening to awaken to a rainy day wedding and we get it! It’s time to refocus. Plan on decor that can easily moved indoors, either to be repurposed or able to be flexible for a new location altogether. Beautiful greenery and flowers can bring the outdoors in. Many receptions are indoors anyway so talk to your venue about options for an indoor ceremony in the event of poor weather. They’ve travelled this road many times and are sure to have some awesome ideas!

Make It Moody

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Embrace nature and go with the flow! Have you considered ‘making it moody’ as your Plan B? If the weather is particularly dark and threatening, go with it. Go for an intimate indoor ceremony draped in lush fabric and candlelight. Depending on your venue, they may have the capacity to move your ceremony indoors into a smaller function room. Smaller = easier to decorate! Don’t forget that dim lighting is super dramatic and hides a multitude of sins. Get your Great Gatsby on and be inspired!

Professionals Need Only Apply

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Poor weather is where the rubber hits the road when it comes to your photography. An experienced photographer will have a plan in place and have a shot list ready to work around any weather challenges the day may throw at you. A skilled photographer will also rise to the challenge of creating some truly unique photographs that will have you forgetting it even rained on your day.

It’s always dry In the Booth!

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It’s reception time! Even if your ceremony was a little damp, the night is young and it’s time to celebrate being married! Above all else, don’t let the weather dampen your spirits for your day. Remember why you’re here and who you’re here with. A wedding i just the first day of the rest of your lives which will have rain, hail and shine. Get ready to party and remember – it’s always sunny inside the booth!

Event Fireworks

EVENT INPIRATION

Event Fireworks

Fireworks can bring that “wow” factor to your wedding or celebration. Fireworks have that magic element that is guaranteed to hold your guests’ attention and have them talking about your event long after the last twinkle has disappeared from the sky. Event fireworks are a great option for your entertainment schedule however there’s a few things you need to consider in regards to their suitability. Today on the blog we’ll break down a number of different factors for you to consider when deciding if event fireworks are the right fit for your celebration.

Budget

No matter your dreams or aspirations, that pesky budget often needs to come first! Event fireworks are known are being big on impact – both in their effects and on your budget! Sadly fireworks can be a costly added extra. Don’t get us wrong – they’re well worth the Disney-style magic they’ll bring to your event. However, they often need to be put in the “extras” column until your event essentials are covered.

Venue Requirements

First things first. Check with your venue to find out if fireworks are an option at your chosen location. Council restrictions on noise and safety may come into play to see if fireworks are event legally possible. Fireworks make noise and take up space! Your venue will be your first point of call to see if they are aware if firework displays are permitted in your location.

Weather Factors

Weather plays a big part in a successful fireworks display. Rain and even wind can play havoc on the day. Check with your fireworks supplier at length to see what their policies are on last-minute cancellations due to weather. You may need to be ready to accept a loss if the fireworks display is unable to proceed due to weather. If fireworks are a big part of your entertainment, what will your Plan B be instead?

Colours

Now onto the fun part! Chat to your fireworks supplier about your options. Fireworks come in every colour of the rainbow! Imagine a display that complements your wedding theme or corporate colours. The sky is (literally) the limit! Colours also double with effects. Certain fireworks will offer certain colours or effects. Your supplier will be able to advise what is possible in regards to design and choreography.

Music

Does your firework supplier include music as part of your package? Will the music track play separately or will the fireworks be choreographed to the sound? This will all come down to the level of package you’ve hired and the customisable options available. Ask to see video samples of the various options so you can make an educated and budget-wise decision.

Timing

When will your display commence? How will guests be directed to the correct area? These questions will require coordinator between your venue coordinator and your fireworks supplier. Timing is everything and it takes time to move guests from one area to another. Make sure this time is factored into your timeline – the last thing you want is a fireworks display starting with no one to see it!

Seating Plan Ideas

EVENT INSPIRATION

Seating Plan Ideas

A well-designed seating plan does more than assign tables—it sets the tone for the entire celebration. With a bit of creativity, couples can showcase their personality and style. You need look no further than Pinterest for unique seating plan ideas!

You’ve seen one seating plan, you’ve seen them all huh? Not so! Traditionally, seating plans or seating charts have been a fairly vanilla affair. We’re talking some printed names on a piece of paper and in a frame if you’re lucky. Modern day couples have bought a new twist to this seemingly mundane event staple by adding their individuality to their seating chart.

We’d encourage you to start with ideas that involve who you are as a couple. Do you ride bikes? Like the movies? Have a thing for ice cream? Any likes or personality quirks can be developed into fun ideas for a seating plan. Check out our blog for a bit of inspiration to get the ideas flowing!

Lego Board

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Into Lego or just want something interactive and fun? One of In the Booth Adelaide’s recent couples had a super fun seating plan idea. Each guest was able to make their own likeness using Lego pieces which were then places on the board! The result? So much fun for guests making their masterpiece and a great talking point for guests to visit in the room later in the night to check out the end result!

Unique Display Piece

Seating Chart Ideas

Sometimes a cool idea can be as simple as the right display piece. Into riding bikes? Why not display your seating chart on a vintage bicycle? If you’re having a country wedding, why not display your seating plan on a hay bale or a tractor tyre?

A Work of Art

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A beautiful piece of artwork that matches your wedding theme or that is special to you makes a beautiful display piece. Just attach your seating information with removable glue dots to protect the artist’s original.

Photo Wall

An interactive photo wall is a great idea for a wedding seating plan. It can also be a super fun way to get the photo booth pumping! Place your guests’ names on a board with a sticky dot or paperclip or even in an envelope. Leave instructions for them to remove their name and replace it with a photo booth photo or Guest Cam print! The end result will be an awesome photo wall of memories that guests are sure to stop by for a look during the evening. In return, you’re guaranteed to get more photo booth prints. Win-win!

Incorporate A Gift

What about using your seating plan to incorporate your gifts for your guests? Shot glass walls, custom sunglasses or even potted plants can all be customised with your guests’ names. They will then pick up their gift and take it with them to their table. This is a great idea if you have a handyman in the family. Just make sure your display piece or wall is sturdy enough to withstand any wind and won’t damage your venue’s floor. Don’t forget to organise a trustworthy family member to take it home at the end of your wedding either.

Note from the Heart

A handwritten and heart felt note in an envelope is such a sweet and totally budget friendly idea. All it requires is your time, which is meaningful in itself. Set aside the months before your wedding to write a meaningful note to each of your guests individually. Write their names and table number on the front of a small envelope and display these in a creative way at your reception entry. Guests will absolutely love looking for their own and it’s sure to be a treasured keepsake.

Whitsundays Photobooth Hire

PHOTO BOOTH HIRE IN THE WHITSUNDAYS

Whitsundays Photobooth Hire

The Whitsundays, Queensland, offers a stunning backdrop for unforgettable events with In the Booth Whitsundays photo booth hire. With its crystal-clear waters, pristine beaches, and lush tropical landscapes, this destination sets the perfect stage for weddings, corporate retreats, and special celebrations. Whether you’re planning a luxury yacht party, an island getaway, or a beachfront ceremony, the Whitsundays delivers an unparalleled experience.

First, choosing the right venue is essential. From the world-famous Whitehaven Beach to the exclusive resorts on Hamilton Island, a variety of locations cater to different event styles and group sizes. Many venues provide all-inclusive packages, ensuring seamless planning and execution. Additionally, local event planners specialise in curating personalised experiences, including Whitsundays photobooth hire.

Next, logistics play a crucial role. With multiple airports and ferry services, guests can travel conveniently from major Australian cities. Once they arrive, they can explore the region’s breathtaking sights, including the Great Barrier Reef and Heart Reef. Organizers can also arrange private boat transfers, helicopter arrivals, or seaplane tours, adding a unique touch to the occasion.

Furthermore, catering and entertainment options abound. Fresh seafood and world-class dining elevate any event, while live music and cultural performances enhance the atmosphere. Whether hosting a casual beachside barbecue or a formal gala, the Whitsundays provides exceptional culinary and entertainment choices. We have provided In the Booth Whitsundays photo booth hire for thousands of events over the years.

Ultimately, hosting an event in the Whitsundays ensures a memorable experience for all attendees. The region’s natural beauty, combined with outstanding hospitality and event services, makes it a top choice for any celebration. By carefully selecting venues, managing logistics, and incorporating local flavours, you can create a truly spectacular event in one of Australia’s most breathtaking destinations.

Villa Botanica

The ever stunning Villa Botanica in Airlie Beach has hosted In the Booth Whitsundays for a number of wedding and private events. We absolutely love the open and tropical oasis that awaits your guests.

Coral Sea Resort

Located on the Coral Sea Marina, Coral Sea Resort welcomes guests to their stunning white sand beaches and ocean views. Our photobooth can be found apart of wedding celebrations on the Jetty Landing, the lawns Ballroom or Terrace

Northerlies Beach Bar and Grill

In the Booth Whitsundays have visited Northerlies Beach Ba r and Grill with our booths previously. With multiple locations to choose from, we love the open, beachy and relaxed vibe that Northerlies offers their guests.

The Creek Whitsundays

The Creek Whitsundays offers guests a more rustic and country approach to decor options for their wedding couples. This stunning venue has both indoor and outdoor locations for the booth to join your guests to celebrate.

Whitsundays Sailing Club

Whitsundays Sailing Club hosts wedding birthday and other private functions year round. In The Booth Whitsundays has bought our booth to Whitsundays Sailing Club many times to help guests celebrate their special day

School Event Entertainment

It’s time for some school event entertainment planning for 2025! With schools back in full swing for the year, we are seeing a wide range of school events our photobooths are being booked for. Throughout the calendar year, there are many reasons to celebrate for both senior and primary schools. A photo booth is the ideal entertainment and photo memory from graduations, formals, semi-formals, school dances, school discos and fetes. School anniversaries, open days and Mother’s and Father’s Day events are also common event types for the In the Booth team. The booth has always been the ideal school event entertainment and encourages guests of all ages to come out of their shell a little more.

Here are some of the school event types we find are made all the better for having a photo booth:

Senior Formals

The most obvious right? Weather is senior formal, year 12 formal or semi forma, the booth will be right at home in your event space. At In the Booth we have proudly been providing our booths for school formal events since we started boothing! We absolutely love the opportunity to see students dressed to the nines on their big night!

School Event Entertainment

Primary Graduations

Graduations have always been popular amongst our returning primary school clients. It’s a wonderful opportunity for some family photos as they leave primary school behind. Students love grabbing those last few photos with friends before they start the next phase of ‘big school’.

School Event Entertainment

Trivia Nights

At In the Booth we have attended trivia nights and fundraising events of all shapes and sizes. What better way to encourage guests to participate in your fundraiser than a photobooth? Trivia nights are super fun ways to fundraise. Talk to us about ways the booth can help raise funds for your P&F.

School Event

School Reunions

What better way to get together with the graduating class of 1981! School reunions are always such lovely events to attend as the cohort gather to exchange stories and memories from high school. Grab your crew from back in the day and get boothing.

Fetes

A photo booth at a school fete will have a queue as long as the Super Slide! Talk to us about how the booth can assist in fundraising for your fete. The most successful method is pre-sales of armbands that permits fete-goers unlimited photos in the booth.

Mother’s & Father’s Day Events

Forget the Mother’s Day stall – hire a photo booth for all Mum really needs – a photo with her babies! Mother’s and Father’s Day morning teas and events are growing in popularity. Mums and Dads absolutely love the opportunity for a photo memory with the kiddos.

Memory Table Ideas

Memory table ideas are a common Google search for our couples. Memorial tables have been growing in popularity in recent years and we certainly understand why. One of the hardest things we have to deal with on special days is facing the reality of some of those dearest to us will not be in attendance. Honouring the memory of those no longer with us keep their presence close while we celebrate, knowing how much they would love to be there with us.

There are so many beautiful memory table ideas available for how to plan and set up your space. Make sure you take into account the physical space available at your venue. Traffic flow is also another consideration. Make sure you table is set up in an area of your wedding where your guests will have the space to pause and reflect. Right next to the main entrance will not foster this. Try to select a quiet corner or alcove. Your venue will have experience with previous weddings and events and be able to guide you.

Let’s take a look at the various components of a memorial table and how you can customise one to honour your loved ones.

Signage

Etsy has endless beautiful signage options for introducing your memorial table to your guests. It can also be a challenge to come up with the perfect wording so you’ll find plenty of ideas and customisable options.

Photos

Photos of your loved ones are often the best way to have a physical memory for your guests to visit. Even though the photos may be all shapes, sizes and conditions, you can select similar frames in a cohesive colour scheme to tie everything together. Small labels with names and dates can also be added so your guests know your relationship.

Lanterns and candles

Soft lighting such as lanterns and candles are a beautiful addition to your memory table. You may like to have a small candle per photo or one statement piece in the middle.

Florals

Talk with your florist about a small additional bouquet to suit your memorial table. Alternatively, perhaps there are flowers that are special to you and your relationship with your loved one? If your Nan was famous for her home-grown roses, a bouquet of her favourite varieties would be super special.

Trinkets

Likewise, some small items can make sweet additions to your memorial table. For example, a golf ball or two if your pop played golf every Sunday. Perhaps a special item they hand made for you. All you need to do is think about your relationship with your loved one and the ideas are sure to flow.

Pets

Our passed furbabies can of course have a special place on the table too. A collar or name tag and a favourite photo will communicate the special place in your heart your pet will always have.

Reserved ceremony seating

This is a sweet additional idea to your memorial table. Reserved seating at your ceremony for special people who are attending from heaven is a beautiful touch. You can also find lovely and customisable reserved seating signage on Etsy.

Groomsman Ideas

Groomsman ideas for gifts tend to instil a sense of panic in couples! Let’s face it. Men are renowned for being difficult to buy for. Then throw in budget and different ages and relationships into the mix and it can all get a bit hard!

The first decision to make is if you would like to present your gifts on the day of your wedding or earlier, perhaps at your buck’s party or rehearsal dinner. What the gift is will play a big part in this decision. Presenting your gift prior to your wedding can be a great idea. Your wedding day is going to be hectic, full stop. There’s a lot to fit in and you don’t want to rush gifting your groomsmen because the schedule determines it.

Do you want to present your gift in front of others or privately? Is it a gift that’s “easy” to give? For example, is it a physical item that needs to be refrigerated or kept safe? Do you want a “one size fits all” option or are you wanting a unique gift for each bloke? Some prior planning will make the seemingly innocuous task of gifting your groomsmen a lot simpler!

Secondly, keep in mind the two features of practical and personal. Both of these features are key in a well-loved gift. Thirdly, these men are important to you. You’re either family or you’re friends for a reason. What do you love doing together? Sometimes it’s as simple as that to come up with the ideal gift.

Still stuck for groomsman ideas? Here’s some of our favourites to get you started.

  • Funky socks: Budget friendly and a classic one on any list of groomsman ideas.
  • Customised YETI: Who doesn’t love a YETI? They come in all shapes and sizes and you can order them engraved.
  • Groomsman Undies: Yep! Search Etsy or get that cousin who’s handy with a Cricut on the job.
  • Portable Speaker: Every bloke needs one, the end.
  • Cufflinks: Customised cufflinks come with photos, engraving and all the bells and whistles these days.
  • An experience: Think cocktail or cooking class, sky diving or go karts.
  • Coffee or Liquor: Depending on their preferences, coffee beans or a bottle of their favourite and a matching engraved glass will be well received.
  • Gift Cards: If your gentlemen are no fuss, pick them up a gift card to their favourite hang out accompanied by a heart felt letter or card.

+1 Party Ideas

EVENT INSPIRATIONS

+1 Party Ideas

+1 party ideas are on the rise! Have you heard about this theme? Traditionally a +1 meant to bring along a guest of your choice. Essentially this still remains to be true! However today when we’re talking about +1party ideas we’re talking about milestone birthdays. A +1 party is for the boys and girls who may be struggling a little with rounding up their age! For example, 29+1 for a 30th birthday; 39+1 for a 40th birthday and on it goes. We’ve all been to countless milestone birthday parties – but if you’re looking for a unique theme a +1 party may be right for you!

Milestone birthday themes are readily available. Why not shake it up by hosting a plus one party instead? There are plenty of resources on sites like Pinterest to get the creative party planning juices flowing.

Jodie did just that when looking at +1 party ideas for her Karratha celebration. We’re sure you can all agree from the photos that this is one party we’d all like to be at! Jodie put so much through into the details for her event. As well as the plus one theme there was also a super fun pink dress code!

+1 Party Ideas in Karratha!

Guests were treated with custom made sunglasses and Yellowglen Pink on arrival. A bluebird Karratha day was ordered in advance which made this indoor/outdoor celebration all the more stunning! 

A gorgeous pink themed balloon backdrop was a popular location for heaps of Guest Cam photos. We thought Jodie’s choice of our Rainbow Confetti design for her booth prints was a perfect match! Dancing and speeches were all part of the festivities. Guests’ bright outfits popped against the classic back backdrop. Last but not least, how fun are those flamingo head bands?!

Thanks for having In the Booth Karratha along to help celebrate Jodie! Hope to see you all again at your 49+1!

Backyard Wedding Considerations

WEDDING INSPIRATION

Considering a backyard wedding?

Hosting a backyard wedding is such a sentimental and awesome way to celebrate your special day. If you’ve opted against the all-inclusive wedding venue, maybe you’ve seen the same wedding repeated. It might be time to consider hosting your wedding at home. While there is bound to be more work involved by planning the day yourself, we can assure you some of the best events our booths have attended have been right at home. Here are some things to consider when planning your backyard wedding.

Backyard Wedding Locations

While getting married in Nan’s backyard might be the dream, there’s realities to consider. If it’s too small and uneven there won’t be any room for a boogie. Consider the logistics and practicality of hosting a backyard wedding. We love the idea of getting married at a sentimental spot but there’s practicalities to consider. Don’t forget you will need to ensure there is enough space for guests, tables, chairs, dancing, food, gift and speeches. For one thing, is the surface event? Guests in formal footwear tripping over gravel will not make for a relaxing evening! Likewise if you’ll be on a grass surface. You need rain to keep it green but not too much rain so it’s a quagmire! Remember vendors will need a hard, flat and stable surface for equipment. Guests will need to be getting around the space easily – you wouldn’t want any accidents on the night!

Power Access

When planning your backyard wedding it’s important to remember you will need sufficient power. It’s important to make sure you have enough power for vendors so there will be no power source issues. Imagine the music cutting off right before the chorus of the first dance! Power surges and issues are one of the most common problems we encounter at backyard wedding events. Catering equipment will cause a huge surge in power which can cause other items to drop out. Likewise for DJ lighting when the dance floor starts to ramp up. Then there’s power management throughout the night. If the generator runs low on fuel, who will be attending to that? Power at a private event requires it’s own qualified and experienced staff member. They can manage loading and anticipate any problems.

Weather

Rain on your wedding day is good luck right? Luck aside, if the heavens decide to open on your wedding day with no protections this could lead to disaster!  Make sure you have a backup in the case of bad weather such as a marquee. Think of the surface you’ll be on as well. If it’s wet on your day is there a back up flooring option to keep your dress clean and guests comfortable? No one wants to face the reality of a ‘Plan B’. Of course, you’re aiming for a perfect sunny day! However if the day arrives and it’s raining, you’ll still be married and it will still be wonderful! You just need to ensure some plans are in place to prevent stressful situations.

Dance Floor

It’s not a party without a dance floor! When planning your backyard wedding it’s important to allocate a spot for dancing! We all know once the speeches wrap up and the cake is cut, the rest of the night is for celebrating the night away. Make sure you have allocated enough space for guests to get down and boogie. Likewise there should also be break out space for older or non-dancing guests to be able to escape the music and chat. A hard dance floor surface will be much more enjoyable for guests dancing in heels. You don’t want people getting bogged in the grass during ‘Twist and Shout’!