Wedding Planning Tool Box Tips
Wedding planning can get a bad rap. With the right wedding planning tool kit at your disposal, wedding planning doesn’t have to be the nightmare it’s advertised to be. Granted, being organised definitely helps. However, we live in digital worlds and we are digital girls (or boys!). Let’s get your tool kit set up correctly from the start and you’ll have your co-brides asking you how you make it look so easy!
Wedding Planning Tool #1: Wedding Email Address
You are going to receive a lot of information via email. It’s vital that you keep it all in one location or inbox. Either create a specific wedding Gmail for all your wedding enquiries or create a folder in your mail client to keep your wedding emails together. You will save so much time if you’re not madly searching for emails.
Wedding Planning Tool #2: Wedding Email Address
Create an address book or contact list just of your suppliers. In the beginning you can even do this to keep track of enquiries and their responses. We encourage our couples to keep track on how long it takes a company to reply to your initial enquiry. The speed of their reply is a sign of things to come! Create a spreadsheet of your suppliers with their website, contact number and email address once you have made decision and bookings. It will be a life saver as you get closer to your day.
Wedding Planning Tool #3: Trello
Trello is an awesome tool for managing moving parts! Think Pinterest, but like a library. You can store all your wedding links and brochures under topics or ‘boards’. Create contact cards for your suppliers and keep all invoices and information together. Better yet, it can still have a visual component with images and videos. It’s a bride’s planning dream!
Wedding Planning Tool #4: Guest List Spreadsheet
A guest list spreadsheet is going to save your bacon along with your sanity. Create your guest list within a spreadsheet with the following:
- First name
- Last name
- Contact phone
- Street address
- Suburb
- State
- Postcode
- Dietary
If you’re sending formal invitations in the post, you’re going to need all those details. Need to follow up with a guest on their RSVP? You’ll need those details. If you have to reach someone urgently about a dietary requirement, you guessed it – you’ll need those details! You guest spreadsheet will have a multitude of uses from importing into your wedding website to creating place cards to assisting your venue.
Wedding Planning Tool #5: Wedding Website
This is a big one. Choose a wedding website that also doubles as RSVP management. Look for a service that allows you to upload your guest list and then tracks RSVP’s as they come in. Ask any couple that has recent planned a wedding and we guarantee they’ll say managing RSVP’s was the worst!
Wedding Planning Tool #6: Be Efficient
We know your to-do list is a million miles long but do everything you can to send prompt replies to your suppliers. You’ve employed them to look after the details on one of the most special days of your life. Give them the information they need promptly so they can do their job. Be respectful of deadlines and understanding that set requirements are there for your protection.
