Event Hire Enquiry Tips

Leave enough time

Leave enough time for your event hire enquiry to take shape without stress. You’re going to want to enquire with multiple businesses. It will take time to research, plan and narrow down your enquiry list. Then you’ll need to wait for those businesses to get back you. All the while, time is ticking away! Enquiring two weeks before your event date doesn’t mean it can’t be done but it will absolutely raise your stress levels. Special events require designated planning time. Look ahead and decide on your date with plenty of time to spare. Enquire and book early for a stress-free event is our motto!

Fill in ALL the enquiry fields

Suppliers design their event hire enquiry forms with those fields for a reason! If they have a field on their enquiry form, it means they need that information to be able to accurately prepare your quote. Some might seem obvious such as the date and location. However your contact details such as your phone number are just as integral. If your email bounces back, how will the supplier contact you to let you know without your phone number? If there’s a comments section, add additional information or ask your list of questions. This will help the supplier save time with providing all the information you need in one handy email.

Have a realistic budget

It’s perfectly normal for you to need to make an event hire enquiry before the supplier advises pricing. Every event is different from the location to the timeframe to the specifics. Comments such as “don’t want it to cost an arm and a leg” are not helpful and also not descriptive – for example, what is an arm and a leg worth to you?! Clearly lay out your requirements with your enquiry so the supplier can provide you an accurate and detailed quote. If it’s out of your budget, that’s fine. In every market there is a Ferrari and a Ford Festiva. Each one is perfect for it’s perfect customer. Be respectful of both Ford and Ferrari in your marketplace!

Reply – even if it’s a no thank you!

This is a big one and we know our fellow suppliers are cheering from the back! Ghosting your suppliers is immensely frustrating. The majority of wedding and event suppliers are small businesses. Trust us, we’re used to hearing “no”! Any supplier worth their salt and enquiries would rather receive a polite no thank you than nothing at all. The supplier took the time to reply to your enquiry and quote – to thank them in return, just reply to update them on your enquiry status. Whether you’re ready to book straight away or in six months or not at all, just reply with your update. You’ll make a lot of small Australian business owners very happy!

Book early(ish)

There’s lots of bills coming in and budgets to manage, we get it. However booking last minute is just a revisit of enquiring last minute. It adds a lot of stress to both yourself and your suppliers. Your options may now be. more limited because of the shorter timeframe. In short, if you know you’re going to book a supplier, just book them. ‘Waiting it out’ is rarely a good method as you’re also risking the service not being available anymore. Booking early let’s you enjoy the process of planning an event with a professional. You’ll have time to see things in person at a showcase and have fun planning out the smaller details with time on your side.

Complete pre-event details promptly

Your suppliers will be waiting on decisions from you before they can move ahead with preparations. Take special note of any deadlines and be respectful of them. The deadlines exist to care for you and your event. Suppliers will be making special orders and those suppliers have cut offs. Imagine being told you can’t have the flowers of your choice because you simply missed a deadline! Set reminders for yourself to ensure everything is completed pronto. Return supplier calls – trust us, they won’t bother you without good reason! The closer you get to your celebration the less time you will have and that goes for your suppliers as well.